planning and organization of work and personal time. How to distribute and manage everything? How to properly manage your time?

Time man­age­ment

Time management: how to manage to do everything?

Many peo­ple com­plain all the time about not hav­ing enough time. I want to have time to com­plete many tasks, but noth­ing hap­pens. From this, ner­vous ten­sion increas­es, rela­tion­ships with loved ones dete­ri­o­rate. If noth­ing is done, time will pass like sand. And then you can lose every­thing that is most pre­cious: work, friends, fam­i­ly. To pre­vent this from hap­pen­ing, you need to learn how to dis­trib­ute your poten­tial in terms of doing var­i­ous things in the right way.

What it is?

Time plan­ning is a very spe­cif­ic process. It con­sists in con­trol over the time that was spent by an indi­vid­ual on any activ­i­ty. At the same time, effi­cien­cy is con­scious­ly includ­ed in this process. This means that meth­ods such as goal set­ting, cost mon­i­tor­ing and pri­or­i­ti­za­tion are used here. Time man­age­ment is an art that is nec­es­sary to advance any busi­ness.

This fac­tor can be referred to as short­age of work­ing hours. It occurs when the active process is illit­er­ate­ly orga­nized. This affects the qual­i­ty and effi­cien­cy of labor.

To avoid loss­es, it is nec­es­sary to con­duct a study of the time spent on the imple­men­ta­tion of any plans.

Prob­lems with time at work arise if, in essence, some impor­tant tasks are not solved.

  • When a per­son does­n’t know the rules your upcom­ing work day.
  • When work not com­plet­ed on time, and as a result there is an over­lay of active moments on each oth­er. At the same time, a per­son is forced to per­form offi­cial duties at home. And this means that the time that was allo­cat­ed for domes­tic needs (laun­dry, clean­ing) is shift­ing.
  • This hap­pens as a result con­cen­tra­tion of forces. Then cer­tain moments are left with­out prop­er atten­tion.
  • unim­por­tant mat­ters tak­en away from the main work.
  • Human con­stant­ly in a hur­ry so very tired.
  • If an employ­ee does not cor­re­spond to the posi­tion then he also has prob­lems with time.
  • When there is no moti­va­tion for full-fledged work.
  • Indi­vid­ual unable to match their needs with oppor­tu­ni­ties.

It is clear to any per­son that time can­not be man­aged, but it can be used effec­tive­ly.

There­fore, it is nec­es­sary to apply such a tech­nique as time man­age­ment. This name trans­lates as time man­age­ment.

And this term also implies the account­ing, dis­tri­b­u­tion and rapid approx­i­mate design of all tem­po­rary resources.

When you live by the prin­ci­ple of “do more, work less”, then life becomes rich. The abil­i­ty to man­age time can be devel­oped.


When a per­son strives to cov­er every­thing at once, while not both­er­ing to plan and does not take con­trol of the sit­u­a­tion, prob­lems arise over time. Then it seems to him that pre­cious hours are gone and wast­ed.

There­fore, it is nec­es­sary to take a prin­ci­pled approach to the process of dis­trib­ut­ing forces and resources that con­tribute to the imple­men­ta­tion of var­i­ous tasks. If every­thing is prop­er­ly dis­trib­uted, then every­thing can be done in time.

Plan your activities

Of course, this is an impor­tant point. It must begin with the cre­ation of a suit­able envi­ron­ment for this. If we talk about the place of work, then here we should first of all sur­round your­self with pleas­ant things and remove every­thing super­flu­ous from your eyes. This applies to both tan­gi­ble and intan­gi­ble moments.

Above the table, you can install a spe­cial board with mag­nets. Every day you will have to make a plan for the imple­men­ta­tion of var­i­ous activ­i­ties, in which every­thing will be cal­cu­lat­ed by the minute.

And remem­ber that these activ­i­ties are long-term plan­ning. You need to get used to it. Focus on work, and it will not become a bur­den to you.

The same can be said about house­hold chores that you have to per­form every day. In this case, it is also worth mak­ing a cer­tain plan. There­fore, cre­ate it and place it with a mag­net on the refrig­er­a­tor.

For exam­ple, you decid­ed to wash dirty things in the evening after work. Mod­ern peo­ple use spe­cial machines. There­fore, you do not need to spend time on the wash­ing itself. In this mat­ter the main thing is not to for­get to ful­fill your plan, name­ly: load the laun­dry and turn on the device. And then it will do all the work on its own. In the mean­time, the laun­dry will be washed in the machine, you can sew on a torn off but­ton or peel pota­toes.

You even need to plan what you will eat for din­ner. Dish­es that take a very long time to cook are best moved to a day off. On week­days, sim­pler recipes will do.

Formulate the desired result

To ful­fill this con­di­tion, it is nec­es­sary to deter­mine the key areas of activ­i­ty. For exam­ple, try pick­ing your most press­ing tasks and putting them on your pri­or­i­ty list.

For exam­ple, in the month that has just come, you want to over­ful­fill the plan and improve per­for­mance. If you are a sales man­ag­er, then you need to cre­ate a goal, name­ly: to call with var­i­ous offers not only the exist­ing cus­tomer base, but also to involve in this process even more peo­ple inter­est­ed in your activ­i­ties.

For this you need des­ig­nate an approx­i­mate fig­ure of prof­itabil­i­ty, which, of course, will increase as a result of ongo­ing activ­i­ties. This will be your goal and at the same time the expect­ed result.

Approx­i­mate­ly the same activ­i­ties can be car­ried out if you want to have time to com­plete cer­tain tasks in the com­ing month that will allow you to enno­ble your life and real­ize per­son­al goals, for exam­ple, to repair an apart­ment dur­ing your vaca­tion. It often hap­pens that peo­ple plan one thing, but it turns out quite anoth­er.

There­fore, in this issue, it is nec­es­sary to set a goal, des­ig­nate the result and move towards these fac­tors, despite the dif­fi­cul­ties. They most like­ly will not arise if you cal­cu­late every­thing cor­rect­ly before start­ing work.

The first one is cash costs. Decide on them. Then write down in detail all the activ­i­ties that need to be done, and visu­al­ize the result. To do this, you can hang a draw­ing on the refrig­er­a­tor, which will indi­cate all the work per­formed.

For exam­ple, on the first day of your vaca­tion, you will order all the nec­es­sary mate­ri­als that will be used for dec­o­ra­tion. If you need to allo­cate more time for this, then allo­cate it.

Anoth­er day will be required in order to receive an order from a hard­ware store. All the nec­es­sary com­po­nents need to be checked and deter­mined with their tem­po­rary loca­tion. Think care­ful­ly about this ques­tion and decide on the result of the work done.Then plan all your actions in order. For exam­ple, after being ful­ly pre­pared for repairs in terms of import­ed mate­ri­als, write down every day in terms of doing the house­work itself.

And yet, be sure to leave 1–2 reserve days just in case.

Sud­den­ly, some­thing goes wrong, and one of the manip­u­la­tions will take a lit­tle more time than pre­vi­ous­ly planned. For exam­ple, you will feel unwell, and you will need sev­er­al days to recov­er.

Fix an action plan

This event must be car­ried out with the utmost care. It is best to do this on a piece of paper and place it in the most vis­i­ble place.

And remem­ber that these rules should apply to both offi­cial duties and house­hold duties. Those who are a lit­tle dis­tract­ed need to paint all the actions by the minute. So that you do not for­get that you are lim­it­ed in time, put “reminders” on your phone or alarm clock. Once the task is com­plet­ed, cross it off the list.

An impor­tant point: do not plan to orga­nize a very large num­ber of cas­es at once. Allo­cate the right time for their imple­men­ta­tion, oth­er­wise you will get con­fused and do not have time to do any­thing.


This impor­tant point must be done with great care, oth­er­wise you will spend max­i­mum ener­gy, get tired, waste time, and the goal will not be achieved.

There­fore, first try to com­plete the most impor­tant tasks that will be the start­ing point. Urgent and very nec­es­sary events should become the favorites of the first half of the day.

Already after lunch you will feel sat­is­fac­tion from work. This fac­tor will relieve stress and set you up for pos­i­tive.

Focus on the essentials

At work, this option is sim­ply nec­es­sary. In addi­tion to the gen­er­al action plan, draw up one more — addi­tion­al. In the goal-set­ting plan, make the points that you need to com­plete “here and now.” And then let all things go in descend­ing order of impor­tance.

Analyze your experience

Let’s say you have already start­ed plan­ning, which means that you are already aware of how much time it takes to do this or that work. There­fore, you can eas­i­ly decide on the time that you need to allo­cate for any spe­cif­ic event.

And if we talk about the uni­fy­ing moments, then just write down all the neg­a­tive fac­tors that were asso­ci­at­ed with the imple­men­ta­tion of a par­tic­u­lar task. This must be done in order not to step on the same “rake”.

Plan your vacation

Of course, if you work to the lim­it, then you will not get the result that you expect­ed from an event called “time plan­ning”. All this will hap­pen for a banal rea­son. It’s just that your brain is a so-called com­put­er. If its func­tions are exor­bi­tant, it will sim­ply fail, and you will get a stress­ful sit­u­a­tion instead of effec­tive work.

Any­one, even a very busy per­son, should allo­cate time for their per­son­al needs.

If it is not pos­si­ble to take a short vaca­tion for a few days, then try to set aside a day off for a trip to a relax­ing salon.

Thanks to this action, you will rest and put your appear­ance in order.


There are a large num­ber of them, but the most pop­u­lar are the Eisen­how­er matrix and the so-called Stephen Cov­ey diary. Let’s con­sid­er them in order.

The first one is eisen­how­er matrix, allow­ing the use of meth­ods of self-orga­ni­za­tion. The devel­op­er of the matrix has always been very busy, so he came up with a matrix that helps to use the time to the max­i­mum. This inven­tion looks like 4 squares with a base in the form of two axes. In each of them, the activ­i­ties to be per­formed are record­ed. So a dia­gram emerges, which shows which things need to be done first, and which ones lat­er.

Depart­ment “A” always fits urgent tasks that need to be com­plet­ed dur­ing the day. Remem­ber that this sec­tion should almost always be emp­ty. If it fills up often, then this will indi­cate that you are a dis­or­ga­nized per­son.

Know that impor­tant and urgent mat­ters can be del­e­gat­ed to some­one. This is a way out.

Depart­ment “B” con­sists of not very urgent, but very impor­tant cas­es. Cas­es that are includ­ed in this sec­tion should always be in the high­est pri­or­i­ty. It is believed that if you only do things from this sec­tion, you will achieve great suc­cess in your activ­i­ties.

Know: in the­o­ry, urgency only hurts the com­ple­tion of any busi­ness. In this sys­tem are those cas­es that are clas­si­fied as “every­day”.

Sec­tion “C” involves the intro­duc­tion of cas­es that may dis­tract from the main activ­i­ty. They make it dif­fi­cult for a per­son to con­cen­trate. These are var­i­ous fes­tive events, meet­ings with unim­por­tant peo­ple and the like.

In sec­tion “D” there are those things that you should not do at all. They “eat up” pre­cious time. These are con­ver­sa­tions with friends, unnec­es­sary cor­re­spon­dence in social net­works and much more.

With the cor­rect appli­ca­tion of the matrix, you will learn not to be dis­tract­ed by tri­fles and dis­trib­ute your time cor­rect­ly.

There are oth­er meth­ods, for exam­ple, Stephen Cov­ey’s diary. Its appli­ca­tion teach­es you to pri­or­i­tize. If you use the advice of the author, you can acquire the skills of a high­ly effec­tive per­son. From the diary, you will learn what the term “time man­age­ment” means and how pri­or­i­ty goals are achieved. To do this, you need to apply the four-sto­ry plan­ning method. The dia­gram is in the shape of a tri­an­gle. We divide it into 4 parts and, start­ing from the very top, enter the fol­low­ing into each part:

  • plan dai­ly;
  • plan week­ly;
  • set goals;
  • define val­ues.

This is how you cre­ate your per­son­al pro­duc­tiv­i­ty pyra­mid. Now let’s look at each item sep­a­rate­ly.

  • The very first para­graph con­tains def­i­n­i­tion of val­ues. DThese things are of the great­est impor­tance to us. Our whole life is made up of them. There­fore, they are at the very base of the pyra­mid.
  • After this point comes the next one. Fit into it intend­ed goals
  • When plan­ning things, many peo­ple put an equal sign between all things. You can’t do that. If you want to high­light as many of them as pos­si­ble, then plan your activ­i­ties week­ly. Make a so-called week­ly com­pass. His main ques­tion should be the ques­tion of impor­tant mat­ters this week.
  • And here is the very top of pro­duc­tiv­i­ty — this is the item “plan dai­ly”. This is where you need to check your pre­vi­ous­ly made arrange­ments, make a real­is­tic to-do list, and pri­or­i­tize.

In con­clu­sion, we note that you need to live in accor­dance with your core val­ues. To do this, they need to be clar­i­fied.

There­fore, iden­ti­fy and define your role in this life. Maybe there will be many more of these roles? Answer this ques­tion for your­self.

Next, decide on per­son­al com­mit­ments. To do this, break the goal into sev­er­al parts.

How to learn to manage time?

Under­stand­ing that there are only 24 hours in a day will help solve this prob­lem. Ethe time must be divid­ed in a cer­tain way.

  • The work­ing day takes about 8 hours. Of these, about 5 hours are con­sid­ered the most effec­tive. The remain­ing time is usu­al­ly spent on not very effec­tive activ­i­ties. Con­ver­sa­tions between employ­ees, phone con­ver­sa­tions on abstract top­ics and more.
  • Lunch break lasts 1 hour.
  • To get to work and back some spend half an hour, while oth­ers — as much as 3 hours.
  • When a per­son returns home, he starts to doing house­hold chores. They take about 5 hours.

As a result of sim­ple cal­cu­la­tions, we see that a busy per­son has very lit­tle time left for sleep.

With such a busy sched­ule, many peo­ple man­age to spend time watch­ing TV, walk­ing, shop­ping and much more. Undoubt­ed­ly, not a sin­gle per­son will be able to work with­out relax­ation of brain activ­i­ty and with­out rest.

You can’t do with­out a trip to the store either. To pre­pare food, you need to buy food. Still, there are things that can be called “emp­ty”. Let’s con­sid­er them in order.

  • Shop­ping with­out mon­ey. Such trips lead to both moral and phys­i­cal fatigue. You are upset because of the lack of mon­ey and pret­ty tired. After such loads, effec­tive activ­i­ty decreas­es.
  • Watch­ing TV pro­grams which do not car­ry any seman­tic infor­ma­tion.
  • Cor­re­spon­dence or oth­er com­mu­ni­ca­tion on the Inter­net. Often this is emp­ty talk.

This list is much longer than the points list­ed. And many with­out spe­cial need and hunt­ing lose pre­cious hours that could be used for oth­er, more impor­tant things.

Then it is nec­es­sary to “take up the mind” and devel­op a tech­nol­o­gy for the dis­tri­b­u­tion of time. It should be of inter­est to every­one with­out excep­tion. And even women on mater­ni­ty leave and house­wives.

Now let’s look at spe­cif­ic tips.

  • Get a sim­ple notepad where all your dai­ly tasks will be record­ed point by point. So you can prop­er­ly orga­nize your activ­i­ties.
  • You can use using neu­rolin­guis­tic pro­gram­ming. Name­ly: you need to find a moment that can set you up for work. Exer­cis­es of this kind imply the appear­ance of a cer­tain “click”. For exam­ple, every time you start your work, use the same favorite music. Over time, you will get used to it in the same way as to work. A cer­tain melody will be asso­ci­at­ed with labor activ­i­ty.
  • Be sure to rest. Believe me, if a tired per­son is forced to do work, then the effec­tive­ness of his actions is sig­nif­i­cant­ly reduced.
  • Anoth­er tech­nique that the French came up with. Ful­fill dif­fi­cult tasks in the morn­ing, and the rest in the after­noon.


Effi­cient use of time can be tak­en under con­trol. There are cer­tain tricks for this.

  • The main mis­take is plan­ning every minute of the day. Unfore­seen cir­cum­stances must be tak­en into account. So leave some free time. This will allow you to allo­cate pre­cious min­utes to solve prob­lems that have sud­den­ly arisen.
  • Learn to say “no” when you think you should. Some­times peo­ple come across who try to shift their prob­lems onto oth­er peo­ple’s shoul­ders. There­fore, you need to be able to refuse such peo­ple.
  • Plan your rest.

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